Records/Transcripts

A student has a right to inspect and review his/her permanent student records. Such records may include identifying data, academic work completed, grades, achievement test scores, aptitude test scores, health data, teacher or counselor ratings and observations, and verified reports of serious or recurrent behavior.

A student who desires to inspect his/her records may do so by contacting the Director of Admissions/Registrar who will schedule such inspection. The student may challenge the accuracy of the records and the College will grant a hearing. Such a challenge should be directed to the Dean of Student Development.

Under the Family Educational Rights and Privacy Act (the "Buckley Amendment"), other persons will not be permitted access to such information except for school officials and teachers, parents of dependent students, representatives of the Comptroller General, state agencies needing information for audit, or persons holding a court order or subpoena. Each student file includes documentation regarding who accessed the file, when, and why.

To all other persons, the College may release only directory-type information indicating if the student is currently enrolled, the program in which enrolled, current name, address, and phone numbers. If a student does not desire the release of this information, the Student Development Office should be notified within 10 days of each year's initial enrollment.

Record retention and disposal will follow the guidelines as stated in the North Carolina College System Record and Retention Manual.

Family Educational Rights & Privacy Act (FERPA)
(http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html)
This website provides information on the law that protects the privacy of student education records.

Transcripts

A certified copy of course work completed at the College is available to all former students. The first transcript a student requests is free. All transcripts thereafter will cost $3.00 each. Students must call or come in to the Business Office to make payment. The Business Office phone number is (252)246-1201. A transcript may be requested by mailing or faxing a Transcript Request Form, available in the Student Development Center. A letter, including name, social security number, dates of attendance, and curriculum, can be substituted for the transcript request form. Student signatures are required on all transcript requests. Please allow at least twenty-four hours to have the transcript prepared. During registration, more time may be required to prepare transcripts. Students must settle all outstanding balances with the College before their transcripts will be released. Faxed transcript requests are accepted; however, transcripts are not faxed. Transcript requests can be mailed or faxed to:

Wendy Edwards
Admissions/Records Specialist
Wilson Community College
P. O. Box 4305
Wilson, N. C. 27893
FAX: (252) 246-1384

Requests for GED transcripts or certificates must now be made by contacting the State GED Office in Raleigh. Visit NC Community College to download the GED request form you will need. The form that can be mailed or faxed to the State GED Office.

For more information regarding student records or transcript requests, contact Wendy Edwards at (252) 246-1277 or e-mail wedwards@wilsoncc.edu.

For more information contact:

Wendy Edwards
Admissions/Records Specialist
(252) 246-1277
FAX: (252) 246-1384
wedwards@wilsoncc.edu