Additional Policies and Procedures

///Additional Policies and Procedures
Additional Policies and Procedures 2015-10-29T10:11:46+00:00

Accidents

All accidents should be reported immediately to the instructor in charge of the instructional period.  If accidents occur outside of such instructional time the Dean of Student Development should be notified.

Accident Insurance

All curriculum students are covered by student accident insurance while on campus or when traveling directly to and from campus by the most direct route. Student fees pay for this secondary coverage. Student accident insurance is also required for some continuing education courses and is optional for all other continuing education students. Accident insurance forms are available in the Student Development Office.

Accreditations/Certifications/Approvals

  • The College is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools. SCAC-COC can be contacted at 1866 Southern lane, Decatur, GA 30033-4097 or (404) 679-4500.
  • The College Associate Degree and Practical Nursing programs are approved by the NC Board of Nursing.
  • The Surgical Technology program is accredited by the Commission on Accreditation of Allied Health Education Programs (CAAHEP) through the Accreditation Review Council on Education in Surgical Technology and Surgical Assisting. CAAHEP can be contacted at 1361 Park Street, Clearwater, FL 33756 or (727) 210-2350.
  • The College Paralegal Technology program is approved by the NC State Bar Board of Paralegal Certification.
  • Nurse Aide I and Nurse Aide Refresher – approved by NC Department of Health & Human Services
  • Nurse Aide II – approved by NC Board of Nursing
  • EMT Basic, Intermediate, Paramedic and Con. Ed – approved by NC Office of Emergency Services
  • BLET, Radar, and Instructor Certifications – NC Criminal Justice Training & Standards Commission
  • Detention Officer – NC Sheriff’s Education & Training Standards Commission
  • Fire/Rescue Training – NC Fire & Rescue Commission

Book Buy Back

On the last three days of classes of each semester, the College allows representatives of textbook publishers and sellers to set up in the Student Lounge outside the Bookstore to meet with students who have an interest in selling their used textbooks.

Bookstore

The Bookstore, located in Building G, carries a variety of supplies and textbooks. Hours of operation are Monday through Thursday from 8:00 a.m. to 4:30 p.m., Monday and Tuesday from 5:30 to 7:00 p.m., and 8:00 a.m. to 1:00 p.m. Friday. Summer hours may vary; please call (252) 291-1195 for summer hours. The Bookstore has an extended schedule during registration periods. The prices of textbooks are held to a minimum. Students may purchase used books when available from the Bookstore. Miscellaneous supplies required in various courses are available in the Bookstore. Wilson Community College insignia clothing is also sold in the Bookstore.

Textbook rentals are available through Follett, Inc. Information is available on the College Bookstore website or from the bookstore staff.

Students should make sure they have purchased the correct books before writing in them as book returns and exchanges are limited. Please be aware that not all instructors use the same textbook for the same course.  New books may be returned for full credit and/or exchange: (1) within the first 10 college business days of the semester or, if the book is purchased after this point in the semester, within three business days, (2) only if the student has a valid cash register receipt, (3) only if the book has not been marked in or damaged in any manner, (4) only of the book with software has not been removed from shrink-wrap or software package opened and, (5) books purchased after the 10th college business day, may be returned only within 3 business days with a valid cash register receipt and in perfect, new condition. Shrink wrap must not be removed or software package opened.

Used books may be returned for full credit or exchange: (1) within the first 10 College business days of the semester or, if the book is purchased after this point in the semester, within three business days, (2) only if a drop slip is provided or the class is canceled, (3) only if the student has a valid cash register receipt and, (4) books purchased after the 10th College business day, may be returned only within 3 business days with a valid cash register receipt and in perfect, new condition. Shrink wrap must not be removed or software package opened. No refund on supply items. Refund dates are subject to change to correspond to tuition refund dates established by the North Carolina General Assembly.

Refund decisions made by the bookstore staff may be appealed to the College business office. See bookstore manager for an appeal form. Other concerns related to the bookstore should be directed to the Dean of Student Development.

Pursuant to the Higher Education Opportunity Act, the College is required to share required textbook information with students at the time they register for classes. This information includes the ISBN number and retail price. If the ISBN number is not available, the College must provide the author, title, publisher, and copyright date. This information can be found on the College website www.wilsoncc.edu.

Bulletin Boards and Literature Distribution

Any literature, which is proposed to be distributed, or which is distributed on the campus of the institution, shall comply with all applicable federal, state, and local laws and regulations and with the regulations and policies of the College. Groups, organizations, or individuals not affiliated with the institution may not sell or distribute materials without authorized consent and permission of presence on campus. Permission is gained from the Dean of Student Development. Solicitation of dues and/or membership in an organization is permissible only by officially registered organizations of the College. All other solicitation and commercial activity is unauthorized.

Bulletin boards on campus are dedicated to communication with students, employees, and visitors regarding College programs, activities, services, and opportunities and as such the College reserves the right to control their use.  The bulletin boards located outside D-101 and the boards located in the Student Lounge have been designated to post information and advertisements by, and of, interest to students.  Such information must always be in good taste. Questions should be directed to the Dean of Student Development.

Career Development Services

With the goal of lifelong career satisfaction and success, Career Development Services educates currently enrolled students and graduates of curriculum programs in the areas of self-assessment, exploration, career-readiness, and employment search techniques. Career Development Services also creates interactive relationships with community employers and organizations in an effort to expose students to job skills acquisition, to post job listings, and to interview prospective employees. Job listings are posted and updated daily through the College’s Career Development Services website. There will be no charge for the services through Career Development Services.

Catalog Addenda

Occasionally, it becomes necessary to change College policies and procedures during an academic year. When such changes become necessary, they will be announced and disseminated on the College website at www.wilsoncc.edu as catalog addenda.

Change of Address / Data

Being able to quickly and dependably contact students by phone or through the mail is important. A student’s address as last listed in their educational record in the Student Development Center is considered to be the student’s address of record. As all official correspondence is directed to the student’s address of record, students should notify the Student Development Center when there has been a change in their name, address, or telephone number. It is the student’s responsibility to keep the College informed of any directory changes.

Some changes in personal data, including but not limited to name changes, may require certified copies of legal/court documents. Examples include marriage licenses and divorce or adoption decrees. Normally a state driver’s license or a social security card with the new name will be accepted as adequate documentation.

Children on Campus

State policy prohibits attendance in any class, laboratory, or class activity by anyone not enrolled in that course.  Children are not allowed to accompany a parent or other student to any on-campus academic activity and may not be left unattended and/or unsupervised at any time. If you are faced with a decision of stay at home or bring a child with you to class, that’s an easy call…stay home.

City Bus Lines & Maps

The College is located on the city bus route.  Route maps are available on the City of Wilson website at http://www.wilsonnc.org/departments/publicservices/transportation/wilsontransitsystem/busroutes.

Class Absence for Religious Observance

In accordance with state law, the College will, upon request, grant two excused days of absences each academic year for students’ religious observance. Such absences are over and above the College’s attendance policy. Students who wish to request such absences must submit a Religious Observance Request to the Dean of Student Development a minimum of two weeks prior to the requested absences. The student must make acceptable arrangements with their instructors to make up any missed work.

College Governance

Students participate in the governance of the College through participation on some College Standing Committees, SGA, and ex officio membership of the SGA President on the Board of Trustees. College policies and procedures have been published in the Wilson Community College Policies and Procedures Manual. This manual is available for inspection and review in the College library. Full time faculty and staff also have copies, as does each member of the Board of Trustees.

Commitment to Sustainability

Wilson Community College is committed to the principles of sustainability and to advancing a sustainability literate faculty, staff, and student body. It is our mission to exhibit sustainable practices through our curricula, work environment and interactions with the broader community. Through invitation and inclusion, the College provides community stakeholders with information and understanding they can use, while demonstrating how our activities impact our environment, relationships and economic endeavors. Our teaching and business practices consider these principles in order to provide for a better future, one in which peoples’ needs can be met without compromising the ongoing needs of future generations. For more information see the College website “Growing Green”.

Copyright Laws

Federal copyright laws prevent, in most cases, copying written material for more than personal use (a page or chapter from a book, an article from a magazine or periodical, etc.). Computer software is also protected by copyright laws and licensing agreements. Violations of laws and policies include the making or use of unauthorized software by copying, sharing, lending, giving, and transferring and/or installing software that was not covered by licensing agreements held by the College. Software not purchased by the College is considered unauthorized for all campus computers owned by the College. Compliance with copyright laws is expected. Violations in cases regarding printed materials or computer software constitute grounds for disciplinary action by the College and/or prosecution by the software manufacturer and the College.

Counseling

Counseling services include college admissions, academic and career counseling, educational planning, and various workshops.  Students learn strategies for developing plans and making career decisions in establishing educational goals.  In-depth personal counseling will be limited to initial crisis assessment and referral, and students seeking in-depth personal counseling should contact a College counselor for a referral list of professional counselors in the local area. Appointments to meet with a College counselor are encouraged but not required, since they are often involved in placement testing and admissions interviews. An appointment can be made by calling (252) 246-1276 or 246-1281.

Criminal Record – Possible Effects

Students entering or seeking to enter certain programs of study at the College should be aware that their ability to complete the program, be licensed or certified, or employed may be affected if they have a prior criminal record. In such cases, the actual violation and the length of time since that violation may be the deciding factor. Programs that require agency sponsorship and programs that require practicums, internships, or clinical experience depend on community agencies to fulfill that requirement and some of those agencies may require criminal background checks prior to the student being allowed into their facilities. If the participating community agency will not accept the student because of a criminal record, the student may be unable to continue in the program

Students completing certain programs of study may be prohibited from obtaining credentials or licenses due to a criminal record. In some cases, employers may be required by law to do a criminal background check prior to employment.  Programs where a student’s prior criminal record may come into question include, but are not limited to, Allied Health programs, Basic Law Enforcement Training, Criminal Justice Technology, Cosmetology, Early Childhood Education, and Paralegal Technology.

The College conducts pre-employment criminal background checks on all otherwise eligible financial aid applicants for Federal Work Study. Certain applicants should also be aware that Wilson Community College is considered a “place where minors gather for regularly scheduled educational programs and/or activities”.

Dean’s List

Wilson Community College encourages scholarship. To honor those students who achieve excellence, a list will be published following each semester recognizing all students who achieve a grade point average of 3.5 or above on a minimum of 6 semester hours with no grade below “B”. Grades and credit hours in developmental courses (any course that has 0 as the first number in the 3 digit course number) and courses for which grades of I, TC, S, U, AU, W, WAU, or EX are earned will not be counted in any computation regarding Dean’s List eligibility.  Students who qualify for Dean’s List with a 4.0 grade point average will be cited with “Distinction”.

Electronic Devices Policy

All electronic devices, including but not limited to pagers, cell phones, radios, two-way radios, music players, cameras, book readers, and electronic games must be turned off in classrooms, labs, the library, or any other environment on campus where their use may be viewed as disruptive to the educational environment and except where their use is specifically part of the instructor’s direction to students for that class.

With prior approval from the instructor, cell phones may remain on for students who are employed or volunteer for a public safety organization. Such use of the cell phone must be work related only, and approval may be revoked at any time it becomes disruptive to the classroom.

Use of laptops in any instructional setting for any activity, other than those directed by the instructor is prohibited.  Activities, including but not limited to, Internet surfing and social networking, if not directed by the instructor, are prohibited during class, lab or any other educational activity. Violations of this policy will result in disciplinary action.  All use of electronic devices is prohibited during all testing situations unless directed otherwise by the instructor.  The use of any such device during testing may be viewed as an attempt to cheat and may result in serious academic sanction.

E-mail

See WebAdvisor / Student Planning/ Moodle / Email.

Equal Opportunity Statement

The College affirms its commitment to a policy of equal opportunity. Accordingly, the College will direct

good faith efforts toward the provision of equal rights and privileges for all individuals involved in the educational community. The College will not discriminate in any way because of race, color, sex, national origin, religion, age, disability, political affiliation, or belief.

Any student or applicant who believes that discrimination or any form of harassment has limited his/her opportunity at Wilson Community College, or any individual who desires more information concerning this policy, should contact the Dean of Student Development. See also Title IX.

Facilities

Handicapped accessible restrooms are located throughout the campus. Several restrooms have been designated as Unisex, with corresponding signage. They are located in A-Building near A-102, D-Building across from the elevator, and G-Building near G-102. These restrooms are meant to be single-occupant facilities and have inside thumb latches for privacy

Financial Liability for Issued Tools & Equipment

When students are issued tools, minor equipment, and/or equipment, they must sign a Use Agreement agreeing to take responsibility for the item(s) checked out to them. A periodic inventory of the checked out items will be made by the instructor.  That User agreement also contains a statement that the student agrees to pay the College the replacement value of any missing items prior to receiving grades and continued enrollment.

Food

Food and drinks are available in the Red Bull Grill and elsewhere on campus through vending machines located throughout campus. The College is also currently building a College cafeteria that will be located next to the Bookstore in the Student Lounge in Building G. Eating and drinking is not permitted in classrooms, laboratories, the library, or in the DelMastro Auditorium.

Free Speech & Public Assembly on Campus

Wilson Community College recognizes and supports the rights of free speech. The College also has a responsibility to provide a suitable environment for its students, employees, and visitors to learn, study, work, and perform other activities without interference, disruption, or disturbance. As such, in an effort to protect the academic environment, the College has adopted procedures to set forth reasonable time, place, location, and manner restrictions concerning acts of expression and dissent. Participants in expressive speech, including outdoor assemblies and distribution/petitioning must abide by these restrictions and regulations.  Individuals or groups wishing to conduct such activities should submit a written request to the Dean of Student Development or his/her designee at least three business days, but no more than 30 days in advance. More information and an application are available in the office of the Dean of Student Development

Graduation & Honors

Students are expected to meet the catalog requirements in effect at the time of their enrollment into a curriculum program. Anyone not enrolled for 12 months or more must be readmitted under the requirements of the most current catalog.

Graduation exercises are held annually, usually at the end of spring semester, to honor students who have satisfactorily completed a degree or diploma program of study.

  • The following conditions must be met to be eligible for graduation:
  • Students have satisfactorily completed the required courses by the end of the summer semester, specified by the curriculum in which they are enrolled, with a minimum grade point average of 2.0 in those courses. Students have completed and submitted the Intent to Graduate form during registration for their final semester or by March 1 for summer semester graduates.
  • The Registrar has conducted a graduation audit to ensure that candidates have met all requirements for the conferring degree.
  • Students have paid all required fees, fines, and other financial obligations owed to the College or state.

Those students eligible to graduate are encouraged to participate in graduation exercises.

  • Graduates will be allowed to march only once. Students who submit the Intent to Graduate form for summer semester will have the option to march in the May ceremony before or after completion of their program.
  • Graduates who wish to participate in the graduation ceremony will be permitted to wear only College approved caps and gowns. Students who have been approved for and have been awarded financial aid may charge graduation fees and the cost of their cap & gown to their FA award if they do so by the last date to charge to FA in the College bookstore.
  • Graduates who are members in good standing in either Phi Theta Kappa or the National Technical Honor Society will be permitted to wear the stole of their respective organization. Other caps, gowns, stoles, uniforms, or altered Wilson Community College caps and gowns will not be permitted. Anyone attempting to wear alternative items will not be permitted to participate in the graduation ceremony.
  • Appropriate degrees or diplomas are issued following graduation for May graduates. For graduates completing coursework in the summer term, degrees and diplomas are issued in August.

Each year, at graduation, students are recognized for outstanding achievement. Among these are the Faculty Cup, awards from the local community, and College departmental awards.

A representative sample of non-graduating students with the highest academic averages is honored by being named marshals to serve at graduation exercises each year.

Students who have completed all requirements for graduation and have achieved a 3.5 – 3.99 GPA will graduate with “high honors”. Students that complete with a 4.0 GPA will graduate with “highest honors”.  These distinctions are noted in the graduation ceremony program and on their diplomas.

Hours of Normal Operation

The College’s normal hours of operation are 7:30 a.m. – 10:00 p.m. Monday through Thursday and 7:30 a.m. – 3:00 p.m. on Fridays during the fall and spring semesters. During the summer semester, the College schedule varies and the College may be closed on Fridays. The College may operate on some Saturdays and Sundays for specific courses and/or programs or activities. Students are encouraged to call for more information.

Student Development offices are staffed Monday through Thursday from 7:30 a.m. – 5:00pm and 7:30am – 3:00pm on Fridays for the fall and spring semesters. During the summer semester, the College is closed on Fridays.

Housing

The College does not offer student housing facilities. The Student Development office does maintain a list of area apartments who rent to students. Students may also post roommate requests on College bulletin boards in the Student Lounge in Building G. The College assumes no liability for arranging for student housing.

Inclement Weather

Class cancellations due to inclement weather are announced as early as possible on local radio and TV stations, through text messages, on the College website, and on the College information line at (252) 246-1234. Such decisions do not necessarily parallel that of the public schools.  Please do not call the College main number, as that line must remain open for emergencies

Insurance (Michelle’s Law)

The federal government in 2008 passed Michelle’s Law (H.R. 2851) which prohibits group health insurance plans from terminating coverage for a dependent child due to a medically necessary leave of absence from, or any other change in enrollment status at, a post-secondary education institution. The law allows for a full-time student to take up to 12 months leave of absence from college without insurance termination if (1) that student is covered under a parent’s health insurance plan, (2) the medical necessity of a leave of absence or reduction in enrollment is certified by the student’s physician, and (3) the date of the leave or reduction is determined by the physician. The law is effective for insurance plan years beginning on or after October 9, 2009.

Intellectual Property

The College encourages an environment in which scholarship and innovation can flourish. It encourages the development, writing, invention and production of intellectual property supportive of its mission. Intellectual and creative works that can be copyrighted or patented, such as literary, dramatic, musical and artistic works, computer software, multimedia presentations, inventions, etc., are “intellectual property.”

A college faculty, staff, or student owns all rights to copyrightable or patentable independent works created by that employee or student without college support, which includes the use of his/her time; utilizing his/her own resources. Unless otherwise provided in a rights agreement, the college owns all rights to a copyrightable or patentable work created by an employee with college support. Students may not use college equipment or resources for works for hire. Both students and the college retain portfolio rights to the works that may result from student assignments.

The ownership of a copyright or patent resulting from the development of intellectual property and any rewards or recognition attributed to the copyright or patent will be determined according to the following conditions:

Ownership resides with the employee or student if the following criteria are met:

  • The work is the result of individual initiative, not request by the college.
  • The work is not the product of a specific contract or assignment made as a result of employment with the college.
  • The work is not prepared within the scope of the individual’s college job duties.
  • The work involves insignificant use of college facilities, time and/or resources and is not derivative of any other college-owned copyright.

Ownership resides with the College if the above criteria are not met and/or if the following criteria apply:

  • The work is prepared within the scope of an employee’s job duties.
  • The work is the product of a specific contract or assignment made in the course of the employee’s employment with the College.
  • The development of the work involved significant facilities, time, and/or other resources of the college including, but not limited to, released time, grant funds, college personnel, salary supplement, leave without pay, equipment, or other materials or financial assistance, or is derivative of any other college-owned copyright
  • Notwithstanding these provisions, a student retains portfolio rights to works created by the student as a class assignment or as part of a pro-bono commission approved as a student project by an instructor. A pro-bono commission is work that an instructor may approve for students to undertake as a skill-building opportunity.  Students may receive token payments provided by the person or group that commissions such work.

The College and faculty or staff as well as the college and the student may enter into an agreement for an equitable arrangement for joint ownership, sharing of royalties, or reimbursement to the College for its costs and support. When it can be foreseen that commercially valuable property will be created, the college and faculty or staff or the college and the student should negotiate an agreement for ownership and the sharing of benefits prior to creation of the property. In all such cases, the agreement shall provide that the college will have a perpetual license to use the work without compensation to the employee or student for such use.

If an employee is granted full or partial leave with pay (i.e. release time or educational leave), to write, develop, produce, or invent intellectual property, the employee and the College will share in any financial gain, and the college’s share will be negotiated prior to the time the leave is taken.

Notwithstanding the provisions of this policy, the ownership provisions of the grant shall prevail in the case of a work created under a grant accepted by the College.

Library

The College Library, located in Building D, offers students, college instructors, and the local community access to books and periodicals as well as over 1,300 DVDs. Nationwide cooperative lending agreements supplement the Library’s book collection, allowing users to request books from other libraries. In addition, Internet-based databases such as NCLive, Opposing Viewpoints, and Westlaw offer current information on a wide range of topics.  NCLive access is available to current college students either on-campus or from any computer with Internet access.  Passwords to any Library database are available upon student request by contacting the Library staff.

The print and audiovisual resources housed in the Library are indexed in an online catalog available in-house or on the college online website. This database allows the user to search the Library’s collection by title, author, or subject. The Library’s collection includes over 33,000 books and over 1,600 DVDs.

The library has 13 computers available for both students (with a Wilson Community College Student ID) and community users with library ID. Printing is available for a minimum charge and a coin-operated photocopier is available during library hours. In addition, College photo IDs are taken in the College Library.

Library hours are usually Monday through Thursday from 8:00 a.m. to 8:30 p.m. and Friday from 8:00 a.m. to 3:00 p.m. during the fall and spring semesters. Summer hours vary.  For user convenience, Library hours are always posted on the college website www.wilsoncc.edu as well as posted on the Library doors in Building D.

Lost and Found

 Inquiries regarding lost and/or found items should be directed to the campus switchboard located in Building B. Lost and/or found items may be disposed of after 45 days.

Marketing Release

Upon application for curriculum admission or registration for a continuing education course, applicants are asked to sign a marketing release that gives the College permission to use student pictures, videos, voice, or written statements for marketing purposes through print, electronic or social media, unless otherwise stated at the time of image collection.

Military Refund, Readmission, & Course Completion

The College is committed to compliance with Principles of Excellence standards set by the US Departments of Education, Defense, and Veterans Affairs. The College is also committed to compliance with NC Community College Code related to the enrollment of military reserve and National Guard personnel who receive temporary or permanent reassignments as a result of military operations that make it difficult or impossible to complete their studies.

Accommodations for such military personnel may include:

  • Readmission to their program of study at the beginning of the next available semester or term.
  • Full refund of tuition and fees if completion of a semester or term is not possible.
  • Textbook buy back through the College bookstore to the extent possible, for textbooks purchased from the bookstore for the affected semester.
  • Implementation of distance learning technology or other educational technologies to help such students, under the guidance of faculty and administrative staff, to complete course requirements within a semester or term.
  • Extended or more liberal application if the College’s Incomplete Policy to allow greater flexibility to complete course requirements within a semester or term.

Such students should contact the Dean of Student Development to request a refund of tuition and fees or book buy back. The Dean will review the request and make a recommendation to the business office. Such students should contact each of their instructors and/or the Associate Dean regarding course completion within a semester or term and the Associate Dean of Enrollment Management regarding readmission for another semester or term. Students should make such contacts as soon as they become aware of orders that will interrupt their studies.  A copy of those orders is required before accommodations can be completed.

Moodle

See WebAdvisor /Student Planning / Moodle / E-mail

Parking / Vehicles

Everyone on campus is expected to follow basic motor vehicle and parking regulations that promote a more safe and orderly campus, including:

  • No person shall stop, stand, or park any vehicle upon a roadway in such a manner or under such conditions as to block the movement of vehicular traffic.
  • No person shall park a vehicle at any time on the campus except in spaces marked or designated for parking and for which he/she holds a permit. No person shall park in a space so as to occupy more than one parking space.
  • Student and visitor parking are designated by white lined spaces or gravel parking lots. Faculty and staff spaces are yellow lined spaces. All parking should be head-in parking.
  • Finding a legal parking space is the responsibility of the vehicle operator.
  • All bicycles must be parked in a College-provided bicycle rack.
  • Enforcement is the responsibility of the Wilson Community College Police Department. Sanctions for violations may include campus tickets, having the vehicle towed at the owner’s expense, or having the offending vehicle “booted”. Cars illegally parked in handicapped spaces may also be subject to City of Wilson fines.
  • Complete vehicle and parking regulations are available in the College Business Office

Registration for Classes

Students are always encouraged to register for classes during early registration. Not only are the lines far less daunting, but the availability of classes is much greater. Students who are on Academic Warning or Probation are not eligible for early registration.

Students are also encouraged to register and pay tuition and fees through WebAdvisor/Student Planning. The College announces early registration and regular registration dates and times through mailings, e-mails, postings on campus message boards, and postings on the College website. Students must communicate with the STARS Center or their academic advisor prior to registration to be “unlocked” (see also WebAdvisor / Student Planning / Moodle / Email).

Requests for new registrations after the last date to register will be considered only when the College has contributed in some real and meaningful way to the student’s inability to register during the set period or the student’s inability to register was extraordinary, unforeseeable, and beyond the control of the student.  Such requests should be made to the Associate Dean of Enrollment Management or Registrar.  A student who is denied at this level may make a final appeal to the Dean of Student Development, where all decisions are final.

Reportable Communicable Disease Policy

Students and employees of the College who may be infected with a reportable communicable disease as defined by the North Carolina Commission for Health Services will not be excluded from enrollment or employment, or restricted in their access to College services or facilities, unless medically based judgments in individual cases establish that exclusion or restriction is necessary for the welfare of the individual, other members of the College community, or others associated with the College through clinical, cooperative, intern, or other such experiences, involving the general public. Examples of communicable diseases include: HIV/AIDS, TB, STD, other diseases such as Blood Borne Pathogens.

Individuals who know that they are infected are urged to share that information or disclose with the Dean of Student Development, so the College can assist in the appropriate response to their health and educational needs. The College is obligated by law to disclose to public health officials information about all confirmed cases of communicable diseases.

Persons who may have reasonable basis for believing that they are infected are expected to seek expert advice about their health circumstances and are obligated, ethically and legally, to conduct themselves responsibly in accordance with such knowledge for the protection of others.

Residency for Tuition Purposes

The North Carolina General Assembly sets policies and procedures for determining in-state and out-of-state tuition rates.  Residency determination is initially made by the College Registrar following the guidelines set by the state.  Students who disagree with that initial determination may appeal their residency status to a College Residency Committee and may file a final appeal to the State Residency Committee. Students should consult the College Registrar or the Dean of Student Development for complete information on residency appeals.  The NC General Assembly in 2013 mandated a central residency classification and appeals process.  Progress toward that goal is continuing at the state level. This centralized process can limit last-minute registration for classes.

Pursuant to Section 135 of the Higher Education Act of 1965 (HEA), as amended, requires a State that receives assistance under HEA not charge a member of the armed forces who is on active duty for more than 30 days and whose domicile or permanent duty station is in the State more than in-state tuition for attendance at a public institution of higher education. Section 135 also provides that the spouse or dependent child of such a service member may not be charged more than in-state tuition rate. Under the federal definition, any legal marriage recognized by the jurisdiction in which the marriage was celebrated will be recognized without regard to whether the marriage is between persons of the same sex or opposite sex, without regard to where the couple resides.

Solicitation of Business

Solicitation of business activities during class may be construed as disruptive and disruptive to the academic environment. Any such activities must be conducted outside the classroom or off campus.

Student Right to Know

Information related to Student Right to Know completion, graduation, and transfer-out rates for Wilson Community College is available to current and prospective students. Anyone interested in viewing this information can visit www.wilsoncc.edu/Consumer_Information.cfm. Printed copies are available, upon request, in the Student Development Office. 

Student Rights and Responsibilities

All students at the College have specific rights and responsibilities.  Each of those expectations is addressed in the College catalog, but they also have been pulled together in one place on the College website at http://www.wilsoncc.edu/consumer-information/students-rights-and-responsibilities/.  Students can file a formal written complaint to the College by completing and submitting a Student Complaint Form found on the College website.

Suggestion Box

The College is always interested in continuous improvement; whether facilities, programs, or services to students and visitors. In that spirit, we welcome your suggestions. Suggestions should be directed to the Dean of Student Development, who will share your thoughts and suggestions with the appropriate faculty and/or staff

Tobacco Use Policy

Effective with fall semester 2012, tobacco use, is not be permitted at any time in any building on the Wilson Community College campus or in any building under the control of the College. This includes all classrooms, hallways, restrooms, offices, and vending and lounge areas. Tobacco use is prohibited anywhere on campus except in a personal vehicle or in the designated shelters.  Tobacco use is also prohibited in any College-owned vehicle or any State Motor Fleet Vehicle maintained by the College. The College holds e-cigarettes and other similar devices to the same standard as other tobacco products.

Transcripts

A transcript is an official record of coursework completed at the College, and may include the credits transferred from other institutions. Some colleges and universities and licensing agencies now prefer or require that transcripts be delivered electronically.  Also, many former students and/or graduates now live and work far from the College they attended, making in-person requests for transcripts inconvenient or impossible.  As a result, the NC Community College System expects to make e-transcripts available in spring 2015.  To meet the needs of our current and former students and graduates, the College processes requests for transcripts in several ways, pending approval by the Board of Trustees, including:

  • Students and/or alumni and graduates can request and pay for an electronic transcript on the College website through the National Student Clearinghouse. The e-transcript is emailed to the electronic (email) address requested. The cost is $7.00.  OR
  • Students and/or alumni and graduates can request and pay for a printed transcript on the College website through the National Student Clearinghouse. The transcript prints in the Student Development office and the College mails the transcript to the address requested. The cost is $5.25.  OR
  • Students and/or alumni and graduates can request and pay for a printed transcript in person in the Student Development office. The cost is $5.25. The first transcript printed from an in-person request is free.
  • Requests for transcripts that would have previously been made by phone, email, or FAX must now be made electronically through the College website and National Student Clearinghouse.
  • In the event the system office’s implementation timetable is delayed, the College will accept requests for transcripts and process those requests as we have in the past until e-transcripts are fully functional.

NOTE:  With WebAdvisor/Student Planning and online registration, current students can view and print student copies of their transcripts online.  Student copies differ from official copies in that they are not signed and sealed by a College official and as such are generally not accepted as evidence of college credit by other colleges and universities and some employers. 

Undocumented Students

State law dictates the conditions under which the College can admit undocumented students and the conditions under which such students can register for classes. Federal and state law prohibits states from granting professional licenses to undocumented immigrants. See Catalog for full description.

WebAdvisor / Student Planning / Moodle / E-mail

WebAdvisor, Student Planning, Moodle, and student email Orientations, Handouts, and Quick Start Guides can be found on the Distance Learning website. At Wilson Community College, students access WebAvisor, Moodle, and student e-mail from the College website with a common user name and password.

  • WebAdvisor/Student Planning provides online registration and payment, class schedule, billing, and final grade information.
  • Moodle provides course content, grades, journals, assignments, and discussion boards.
  • Student e-mail gives each curriculum student a college e-mail to stay in touch with instructors, classmates, and administrative offices.
  • All students are strongly encouraged to carefully review the Distance Learning, Moodle, email, and WebAdvisor/Student Planning orientations, handouts, and guides available on the College website under Distance Learning.
  • Your user name will be first name initial, last name initial, plus the last four digits of your student ID number. (Example – jd3456 for John Doe ID# 123456)
  • Your initial password will be your first two letters of your last name (first letter capital) and your six digit birthdate expressed as two digit month, two digit day, and two digit birth year (example – Do052478 for John Doe born May 24, 1978. Once registered, you will be given the opportunity to change your password. Be sure to write it down in a secure location and do not share your password with others.
  • Your student e-mail address will be your user name @my.wilsoncc.edu. In the John Doe example, his email address would be jd3456@my.wilsoncc.edu. State law prohibits the use of state-owned computers and computer systems for personal gain, this includes student e-mail.

If you have problems with WebAdvisor/Student Planning, Moodle, or student e-mail, contact the Technology Support Services at support@wilsoncc.edu, or (252) 246-1224. You can also contact the 24/7 help desk at http://bbcrm.edusupportcenter.com/ics/support/default.asp?deptID=8418 or by calling (866) 827-5730.

The College also addresses Distance learning, Moodle, email, and WebAdvisor/Student Planning in ACA-College Student Success courses.  (See also Registration for Classes)

Withdrawal

Students finding it necessary to withdraw from a course(s), or from the College, must do so officially by contacting his/her instructor(s). Students receiving federal or state financial aid are strongly encouraged to consult the FA Office prior to withdrawing, as there could be repayment or eligibility issues. Officially withdrawing, rather than just walking away, may also help limit financial liability for payment of tuition and fees to the state.

Students, who withdraw from a course after the last of registration but on or before the 60% point in the semester, will receive a grade of “W”. Students withdrawing after the 60% point will receive a grade of “WF”, unless they are able to provide documentation to the Dean of Student Development that their withdrawal was based on medical necessity or other unforeseen necessity beyond the control of the student. (See also possible financial aid consequences.)

Student Calendar

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Sun 17

WAAT Dance

December 16 @ 11:00 pm - December 17 @ 2:00 am
Mon 18

Bistro Closed

December 18 - December 20
Thu 21

College Closed

December 21, 2017 - January 1, 2018
Wed 03

Curriculum – Regular Registration

January 3, 2018 - January 4, 2018